Personal Assistant to Chairman and Deputy Chairman of Management Board

Your responsibilities:

• Organization of Chairman and Deputy Chairman of Management Board agenda (meetings, calls, mail distribution, etc.)
• Preparation of business trips and meetings
• Organization of visa process upon request
• Translations upon request
• Drafting business letters (in EN, FR, RU) to different counterparties
• Preparation of the documents following the requests of the executives
• Handling correspondence directed to the managers.
• Acting as the point of contact between the executives and internal or external colleagues
• Administrative support to Committees of the Bank: agenda, materials collection,
• minutes taking.
• Control and follow up of the deadlines as defined by the Members of MB
• Maintaining the data filing of MB documentation, communication to the audit in that regard if needed
• Understanding procedures of the Bank, as well as documents regarding the MB
• Improving the conduct of meetings of collegial bodies (IT troubleshooting, communications set up etc.)
• Preparation and finalizing of presentations (in PowerPoint) for MB meetings upon request
• Organization of MB meetings and providing related administrative support.
• Organization of monthly meetings (collection of presentations etc.)
• Organization of weekly video conference calls
• Assistance with logistics (car, car insurance, medical insurances etc.)
• Event management support on behalf of Chairman and Deputy Chairman of the MB
• Collection of signatures on corporate documentation
• Preparation of business trips expenses claims and credit cards reports
• Other additional tasks upon request
• Reception and Facility Management backup in case of need.

 Your profile:

• Native Russian, fluency in English and French. German is an asset
• University degree in foreign languages, Communication or any other related fields
• Between three and five years of experience in a similar position
• Experience in the banking environment is an advantage
• Proven experience and ability to work with corporate documentation
• Flexibility and ability to work under a tight deadline
• Strong organizational skills, Excellent presentation skills
• Detail orientation and strong communication skills
• Resilience and stress resistance
• Microsoft Office Package – Advanced or an expert us

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